Ludendo

For mentors · in development, not yet in useFor mentors · in development

Your class at a glance.
In one place.

Are you a mentor? Then your own account gets one extra part: Mentor class. Absence per student, the grades in all subjects, the report and contact with the parents. Without gathering lists together.

Walk through the afternoon

Mr Ruben Bakker teaches chemistry and is the mentor of 4V2. Ms Kim Patel is the mentor of 3H3. All screens show made-up data.

Phone screen of mentor Mr Bakker with made-up data: 4V2’s absence over the last four school weeks. Jesse Bouma has missed 13 of the 16 hours without a valid reason, 3 hours left to the limit. Daan Smit 5 hours, Sem Jansen 14 hours sick (does not count towards compulsory schooling) and Ayoub Benali was late 4 times.

· Mentor · Mr Bakker, his lessons are done

Who needs attention,
and why.

You open Mentor class and see straight away who you need to talk to today. Not as a row of colours, but in words: what is going on, in numbers. The school chooses the limits itself.

Planned: the list of who needs attention. Built, not yet in use: To do as mentor, at most three points.

Skip the afternoon
  1. Three names. Sem is often sick, Jesse is close to the limit for compulsory schooling, Daan is failing three subjects.
  2. Why Sem? Sick does not count for compulsory schooling. But this is his 4th sick report in twelve weeks, and he missed your test.
  3. The school chooses the limits. When someone goes on the list, it says why. Discussed? Then the name moves aside, until there is something new.
A design of mentor Mr Bakker’s laptop screen with made-up data. Needs attention in 4V2: Sem Jansen, often sick (the 4th sick report in twelve school weeks, 14 hours sick), Jesse Bouma, close to the limit (13 of 16 hours without a valid reason) and Daan Smit, failing 3 subjects. Ayoub Benali was discussed today and is set aside. For Sem, the four sick reports and the test he missed. Then the school’s limits: 6 lessons or more in four school weeks or 3 times late, the 4th sick report in twelve school weeks, failing 2 subjects, or 2 assignments not handed in.

· Mentor · Mr Bakker, on his laptop

Absence, in hours.
You see the limit coming.

Per student how many hours sick, how many hours without a valid reason and how often late. Next to it the counter for compulsory schooling: 16 hours in four school weeks. Sick, doctor and leave do not count.

: Built, not yet in use absence per student over four school weeks, Built, not yet in use the counter up to the limit, Built, not yet in use and changing an hour with a note.

  1. The class, per student. Seven of the 24 students had absences. Jesse is at the top.
  2. Jesse’s counter. At 10:30 Ms Patel marked him absent in English. That hour shows straight away: 13 of the 16. At 16 the administration reports it to the attendance officer.
  3. A note. Daan’s parents bring a note from the dentist. You change the hour: Daan goes from 6 to 5 hours.
Laptop screen of mentor Mr Bakker with made-up data: 4V2’s absence over the last four school weeks, per student sick, late and without a valid reason. Jesse Bouma is at 13 of the 16 hours; the newest hour is today’s English from 10:30 to 11:20, marked absent by Ms Patel. Then Mr Bakker changes an hour for Daan Smit with a note from the dentist; Daan goes from 6 to 5 hours.

· Mentor · Mr Bakker, on his phone

The whole child.
Not only your own subject.

As a subject teacher you see your own subject. As a mentor you see more of your students: the grades in all subjects, absences and contact with the parents. For Lotte, something other than her 5.4 for chemistry now stands out.

Built, not yet in use. Grades, timetable, absences and contact in one profile.

  1. All subjects. Chemistry, your subject, is at 6.5. Maths, 5.3, is her only fail.
  2. What it is about. A tap on maths: Mr Kramer’s grades, and that he is giving extra help on Tuesday.
  3. What you wrote to the parents. At 15:34 you sent Mark de Wit a message. It is in the profile, so a colleague can see it too.
Phone screen of mentor Mr Bakker with made-up data: Lotte de Wit’s profile. Her averages: chemistry 6.5, maths 5.3 (her only fail), English 7.6 and Dutch 7.1; the other 7 subjects pass. Absent this school year: 6 of the 174 lessons, 5 sick and 1 orthodontist appointment. For maths, Mr Kramer’s grades and his extra help on Tuesday. At the bottom, the message Mr Bakker sent to her father Mark de Wit at 15:34.

· Mentor · Mr Bakker, on his laptop

Planning a meeting.
The reason is already in it.

Jesse is close to the limit. Mr Bakker wants to talk to him and his parents. From the counter he plans the meeting, and afterwards he records what they agree.

Clickable example. Planning and recording the mentor meeting; not yet in the real app.

  1. With whom and about what. Jesse and his parents are already filled in, with the reason from the absence.
  2. A time that fits. Monday 15:30 is free in your planner. You pick it, and it is in there straight away.
  3. Inviting. Jesse and his parents get an invitation. After the meeting you write down the agreements; the parents read the notes.
A clickable example on Mr Bakker’s laptop, with made-up data. He plans a meeting with Jesse Bouma and his parents, Petra and Rob Bouma, about the absence: 13 of the 16 hours without a valid reason. He picks Monday 12 October at 15:30 in B101; it is in his planner straight away. He sends the invitation. After the meeting he records the agreements and the parents read the notes.

· Mentor · Ms Kim Patel, mentor of 3H3

One message to all parents.
Each with the name of their own child.

Ms Patel is the mentor of 3H3, Eva de Wit’s class. She writes to all parents once. Every parent reads it with their own child’s name in it.

Built, not yet in use. One message to all parents, each with the name of their own child.

  1. Write it once. To all parents of 3H3. Where the child’s name goes, she puts a field.
  2. This is how Mark reads it. For Eva’s father it says Eva. For every other parent, the name of their own child.
  3. Send. Every parent gets their own message. Replies only reach Ms Patel.
Phone screen of mentor Ms Kim Patel with made-up data. A new message to all parents of 3H3 about the short mentor talks after the autumn half-term. Where the name goes, there is a field. In the preview for Mark de Wit it says Eva. She sends it; every parent gets their own message with the name of their own child.

· Mentor · Mr Bakker, on his laptop

Ready for the report meeting.
Well in time.

In 18 days it is the 4V2 meeting. You read along with the class report: what is still missing, who needs to be discussed and what the teachers wrote.

Built, not yet in use: reading along with the class report. Clickable example: the agreements per student, and sharing them.

  1. What is still missing. Grades for 10 of the 11 subjects. Chemistry is waiting for Sem: he still has to sit the test.
  2. Who you discuss. Four students, with their fails, their absence and what the teachers wrote. The other 19: all passes.
  3. What you agree. For each student you write down the agreements. Student and parents only see them when you share them.
Laptop screen of Mr Bakker with made-up data: the 4V2 report meeting, term 1, on Tuesday 27 October. The grades for 10 of the 11 subjects are in; in chemistry Sem Jansen still has to sit the test. To discuss: Daan Smit (chemistry 4.9, maths 5.2, German 5.4), Jesse Bouma (economics 5.1, Dutch 5.4), Lotte de Wit (maths 5.3) and Milan Kok (maths 5.0), each with a comment from a teacher. The other 19 pass everything. In a clickable example Mr Bakker writes down the agreements for Jesse and shares them with the 4V2 teachers.

What else it can do

Everything for mentors.
Honest about how far along it is.

Built means: in the real app, tested with made-up data. Not yet in use at any school.

Built, not yet in use14
  • One extra part: Mentor class, in your own accountBuilt, not yet in use
  • To do as mentor: at most three pointsBuilt, not yet in use
  • Who is not here today, at the top of your mentor classBuilt, not yet in use
  • Absence per student over four school weeks, with filters and exportBuilt, not yet in use
  • The counter for compulsory schooling: how many hours without a valid reason, of the 16 hoursBuilt, not yet in use
  • Changing and approving absences, for example with a noteBuilt, not yet in use
  • A warning for worrying sick leaveBuilt, not yet in use
  • The whole child: grades, timetable, absences and contact in one profileBuilt, not yet in use
  • A message to the parents of one student, or to your whole classBuilt, not yet in use
  • One message to all parents, each with the name of their own childBuilt, not yet in use
  • Parents write back, and in the evening see before sending when you will read itBuilt, not yet in use
  • An announcement for your mentor classBuilt, not yet in use
  • A message when a student goes home illBuilt, not yet in use
  • Reading along with the class reportBuilt, not yet in use
Planned2
  • Who needs attention, and whyPlanned
  • Reporting back after being late, following the school’s rulesPlanned
Clickable example3
  • Planning and recording the mentor meetingClickable example
  • The student review, with absence and agreements per studentClickable example
  • Planning the parents’ eveningClickable example

Clickable example: a worked-out design with made-up data, not yet in the real app. How far along we are in total

What do you see as a mentor?
Only what belongs to your class.

Your mentor class

The grades in all subjects, the timetable, absences and details, such as parents and address. That way you see how someone is doing.

Your other classes

There you are simply a teacher: you only see your own subject. Mentor is not a separate account, but one extra part.

What you record

Student and parents only see agreements when you share them. Anyone who looks at something of a student goes into a log.

You also meet Mr Bakker as a chemistry teacher. Back to the day of the whole school

Are you a mentor or team leader?

Think along
with us.

We are looking for schools that want to think along about the mentor class. An email is enough; we will get in touch with you.

Email us For schools