Ludendo

For the administration · in development, not yet in useFor the administration · in development

What is open.
With one button.

Sick reports, absent without a reason, leave, compulsory schooling and applications in one list. Every line says what needs to happen, with one button to do it. Empty means everything is done.

Walk through the day

Sanne Vos works in the administration of Het Voorbeeld College. All screens show made-up data.

Laptop screen of Sanne Vos from the administration, at 08:00, with made-up data. Still to do: 9. From earlier days 2, compulsory schooling 2 with Ravi Peeters from 3H2, requests from teachers 2 and applications 3. Every line has one button. The sick reports for Sem Jansen and Eva de Wit are already in the register.

· Administration · Sanne, just in

Reported sick,
and it is already in the register.

Parents report their child sick in the app. Sanne does not have to retype anything. Teachers and the front desk see it straight away, in the same place.

Built, not yet in use. One register: sick reports, teachers and the front desk come together by themselves.

Skip the day
  1. Today’s register. What parents, teachers and the front desk report is listed in order of arrival.
  2. 07:46 · Sem Jansen. His parent reports him sick. It shows straight away, and also in Mr Bakker’s attendance list at 08:30.
  3. 07:51 · Eva de Wit. Mark de Wit reports Eva sick. Her teachers see it. Sanne does not have to phone anyone.
Laptop screen of Sanne Vos with made-up data: the register for Friday 9 October, in order of arrival. Daan Smit to the orthodontist, Sara Koster to the dentist, Mees de Boer sick. At 07:46 a parent reports Sem Jansen sick, at 07:51 Mark de Wit reports Eva sick. The front desk, Mr Bakker in his attendance list and Eva’s teachers see it straight away.

· Administration · Sanne, after the second period

What is open, sorted.
The message is already prepared.

After the second period four students are absent without a reason. For three of them a message to the parents is ready. A parent’s reply comes back as a suggestion.

Built, not yet in use. Only the email to parents does not really go out yet.

  1. Still to do: 13. The four students absent without a reason were added. Every line has one button.
  2. The message is ready. Nothing goes out until Sanne taps Send.
  3. The reply as a suggestion. Yara’s mother already wrote: she has a fever. One tap and it is right.
Laptop screen of Sanne Vos with made-up data, at 10:18. Still to do: 13. Four students absent without a reason, a compulsory schooling report for Ravi Peeters, a paper leave letter and applications. Sanne sends the prepared messages to the parents of Milan Kok and Bram Visser, and accepts the reply from Yara Bos’s mother: sick, from the first period. After that 12 are still open.

· Administration · Sanne, with a form

Leave on paper,
the rules are already there.

Most parents request leave in the app. Whoever hands in a form gets the same: Sanne enters it, and it goes to the head of school.

Built, not yet in use. Entering a leave request on behalf of a parent.

  1. A form. Peter Willems handed it in at the front desk, for his son Noah in 1H3. One button: Enter.
  2. Ludendo checks it. One school day, a reason the law recognises, and a father with parental authority. So the head of school decides.
  3. With Mr Mulder. The request is now next to Mark’s for Eva. Peter sees it in the app, as if he had made it himself.
Laptop screen of Sanne Vos with made-up data: leave. Mark de Wit’s request for Eva, Thursday 19 and Friday 20 November, is with Mr Mulder. Peter Willems handed in a paper form for Noah from 1H3: Friday 11 December, grandma and grandpa have been married for 25 years. Ludendo checks: ten school days or fewer, a reason the law recognises, a parent with parental authority. After Enter the request is with Mr Mulder.

· Administration · Sanne, at the applications

One button,
and the student is in the class.

Emma Brouwer has moved house and has been admitted to vwo 1. Placing does everything in one go: a student number, the class, the timetable and accounts for her parents.

Built, not yet in use. Applications, admission and placing in a class.

  1. Three applications. A decision, a placement and an addition. Every line says what still needs doing.
  2. Choosing a class. Sanne picks 1V2, the smallest class. Emma starts on Monday 26 October, after the autumn half-term.
  3. Everything in one go. Emma is in the class list and the timetable of 1V2. Two applications are still open.
Laptop screen of Sanne Vos with made-up data: the applications. Noor Veenstra for havo 3 is waiting for a decision, by Friday 16 October. For Liam Smits the school report from his previous school is missing. Emma Brouwer has been admitted to vwo 1. Sanne places her in 1V2, the smallest class, from Monday 26 October. In one go Emma gets student number 260039, she is in the class list, the timetable and the absences of 1V2, and there are accounts for her parents Lisa and Tom Brouwer. After that two applications are still open.

· Administration · Sanne, for compulsory schooling

The report is ready.
You report it.

Ludendo counts the hours without a valid reason and sees who goes over the limit. With the days you have left to report, and all the details already filled in.

Built, not yet in use. You report to DUO yourself: Ludendo does not do that yet.

  1. Who is nearing the limit. Ravi Peeters has 17 hours without a valid reason in four school weeks. The limit is 16. It has to be reported by Thursday 15 October.
  2. Everything is ready. The hours, the lessons and the dates. Sanne copies them into DUO’s absence reporting service.
  3. Reported. Sanne marks it as done. Joep Smeets stays open: there she is waiting for the attendance officer.
Laptop screen of Sanne Vos with made-up data: who is nearing the compulsory schooling limit. Ravi Peeters from 3H2 has 17 hours without a valid reason in four school weeks, over the limit of 16 since Thursday 8 October. Sara Koster has 10 hours, Mees de Boer 6. The report for Ravi is ready: report by Thursday 15 October, 6 days left. Sanne copies the details into DUO’s absence reporting service and marks Ravi as reported. Joep Smeets from 3H1 is still waiting for an answer from the attendance officer.

· Administration · Sanne, with a list

Importing a list.
All or nothing.

Applications for next school year sometimes come as a list. Ludendo checks every line first. If there is one error, nothing comes in, and you see which line it is.

Planned. In the build plan, not built yet. This screen is a design.

  1. A file with 14 applications. Sanne picks the file and taps Check. Nothing comes in yet.
  2. One error. Line 9 is missing the citizen service number (BSN). So nothing comes in, not even the 13 that are correct.
  3. Corrected and imported. All 14 are correct. They are with the applications for next school year.
Design of a laptop screen with made-up data, not built yet: importing applications. The file aanmeldingen-2027.csv has 14 lines. After Check, 13 are correct and 1 has an error: line 9, Daan Vermeulen, is missing the BSN. Then nothing comes in. After correcting it, all 14 are correct and Sanne imports them, for next school year.

What else it can do

Everything for the administration.
Honest about how far along it is.

Built means: in the real app, tested with made-up data. Not yet in use at any school.

Built, not yet in use15
  • What is still open: one button per line, empty means “All done”Built, not yet in use
  • Absent without a reason: the message to the parent is ready, the reply comes back as a suggestion. The email does not really go out yet.Built, not yet in use
  • One register: sick reports, teachers and the front desk come together automaticallyBuilt, not yet in use
  • Enter absences for one student or a whole classBuilt, not yet in use
  • The front desk screen: late, sent out, sent home illBuilt, not yet in use
  • Requests from teachers to change an earlier registrationBuilt, not yet in use
  • Timetable change after registration: Correct as is or Withdraw registrationBuilt, not yet in use
  • Absence codes per school, with a warning first when the count for compulsory schooling changesBuilt, not yet in use
  • The compulsory schooling report is ready, with the days you have left. You report to DUO yourself.Built, not yet in use
  • Enter a leave request on behalf of a parentBuilt, not yet in use
  • Applications, admission and placing in a classBuilt, not yet in use
  • Deregister with last school day and reasonBuilt, not yet in use
  • Newcomers: per reference date, see who countsBuilt, not yet in use
  • Letters with read receipts, reminders and entering paper replies. The email does not really go out yet.Built, not yet in use
  • Reports per class and termBuilt, not yet in use
Planned5
  • The student card: everything about one student in one placePlanned
  • Review changes sent by parentsPlanned
  • Online applications and importing applicationsPlanned
  • A student’s day, with a notePlanned
  • Record a suspensionPlanned
Clickable example3
  • The year transition: everyone moves up a classClickable example
  • Sending enrolments to DUOClickable example
  • Request and pass on the transfer fileClickable example
Idea1
  • Import grades and history from a previous schoolIdea

Clickable example: a worked-out design with made-up data, not yet in the real app. How far along we are in total

What the others do.
Without you retyping it.

Parents

They report their child sick and request leave in the app. A reply to your message comes back to you as a suggestion.

Teachers

They see sick reports in their attendance list. If a registration is wrong, they send you a request to change it with one button.

School leaders

The head of school decides on leave, with one sentence of explanation for the parent. He can look at what is open for you.

You only see what you need for your work. Anyone who looks at something of a student goes into a log. Back to the day of the whole school

Would you like this at your school?

Show it
to your school leaders.

Or email us with what you need in the administration. We would love to hear from schools that want to think along.

Email us For schools